Email Archiving

Archiving email reduces email abuse and misuse, and reduces the ever increasing threat of litigation

It is widely accepted that we face a world-wide and growing email overload problem.

Companies without email management face the risk of losing irreplaceable data, the loss of employee productivity and the ever increasing threat of litigation.

Email archiving covers four essential elements of email management: Risk Management, Productivity Improvements, Storage Management and Records Management.

Risk Management

Implementing a centralised email archiving policy reduces the risk of expensive litigation due to email abuse and email misuse, and encourages employees to develop responsible and professional email habits.

Productivity Improvements

Email archiving puts an end to frustrating searches looking for emails you have received or sent in the past.  You can search the emails themselves for keyword and phrases, and you can also search through their attachments too.

You can retrieve emails directly from Outlook.  You can even view archived email messages directly from the browser on your desktop.

Permanently eliminate the problem of accidentally deleting emails, freeing up administrative resources to get on with more important system work.

Storage Management

Reduce the cost of storage by 50% or more (by releasing space on the main server) and improve performance by offloading older emails.

You can filter out unwanted messages, such as spam and news items, and you manage the system so that you only save one copy of company-wide emails and announcements saving you huge amounts of storage space.

What's more, all your emails are stored with their attachments, so when you retrieve an email in a search, the attachments come too.

Records Management

Satisfy new and existing Government requirements for record keeping.

How does it work?

The Administrator simply defines the list of mailboxes that need archiving, the frequency of the archive, and any filters that are required.

Incoming and outgoing emails for the designated mailboxes are automatically copied to the archive.   The original messages are unaffected, and are delivered as normal.

Messages are stored and indexed using the To, From, Subject and Date fields on each email.  The body of the message, and attachments are also archived and indexed for full text searches.

Where is the archive kept?

The archive can be kept on any storage device, or archived off onto standard CDs, DVDs or optical disks.

In any case, the email messages are archived in a tamper-proof and secure email database which nobody can modify or delete.

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Also Look at:

Electronic Document Management