Corporate Governance

Corporate governance - The rules and regulations within an organization which work to ensure probity and accountability.

Corporate Governance has become an important issue within corporations after a number of high profile cases. Companies are reviewing how they work and either updating or creating manuals consisting of Processes, Policies and Procedures which are distributed for the most part in paper based formats in files around the organisation and may have to be reproduced many times over.

These paper based systems represent a good start as they put the information into a structured format that can be referred to.

There are some issues that arise which can make them a potential problem.

The first being how to keep them up-to-date. In paper based systems this requires the insertion and removal of pages as and when updates are distributed. This is prone to human error, such as forgetting to do it, removing the wrong pages, inserting pages in the incorrect sections, etc.
The second being how to find a correct document for a particular task particularly one that may only be used on an occasional basis e.g. year end procedures. Paper based systems do not allow for searches.

Thinking Virtual offer an easy to implement solution that allows for the manuals to be accessed across networks, intranets & extranets, or on media such as CD or DVD . The system is not a replacement for any document management systems that you may have, though it may be used as a document management system, it is designed to compliment existing systems and give your users easy to access up to date manuals.

Some of the features being:

Audit trail of changes
Full text searching
Ability to stop documents being printed (and so become out of date)

Some of the benefits being:

The manuals are more widely available
Updates are instantly available to all users
Errors from the incorrect insertion and removal of paper page updates are removed
Users can easily and quickly navigate to applicable documents
Save money and time by controlling the data from one point
Reduce the likelihood of litigation due to lack employee access to Regulations,
Processes and Procedures

Next steps

Arrange a demonstration